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Esports Room

Located on the first floor of Sato Commons, the eSports Room provides a welcoming and competitive gaming environment for students. The space supports both open recreation and the Club Esports team, offering opportunities for casual play, skill development, and team competition.

The room features 12 gaming PCs along with multiple gaming consoles, allowing students to enjoy a wide variety of games across platforms.

Open Recreation Hours

Saturday: 12:00 PM – 5:00 PM
Sunday: 12:00 PM – 5:00 PM
Monday: 12:00 PM – 5:00 PM
Tuesday: 3:00 PM – 5:00 PM
Wednesday: 12:00 PM – 5:00 PM
Thursday: 3:00 PM – 5:00 PM
Friday: 12:00 PM – 5:00 PM

Hours are subject to change due to holidays, special events, maintenance, or Club Esports practices and tournaments.

About the Space

The eSports Room is designed to support both recreational gaming and competitive play. During open recreation hours, all currently enrolled students are welcome to utilize the space. At select times, the room may be reserved for Club Esports practices, matches, or tournaments.

Room Policies

Room policies are listed below and must be followed at all times while using the space. Failure to comply may result in removal from the room and or .

Esports Room Policy Guidelines

Purpose & Mission

The Esports Room exists to provide a welcoming, inclusive, and engaging environment where all ���ϲ����� students can enjoy esports and gaming. The space is open to all students, regardless of experience level, skill, or club membership status, during posted open hours, supporting both casual players and competitive gamers.

In addition to serving the broader student body, the Esports Room is the home of the ���ϲ����� Esports Club, supporting team practices, community events, and competitive development while maintaining access for the wider campus community.

Overall, the Esports Room is dedicated to providing a safe, inclusive, and enjoyable gaming environment that enhances student life, strengthens community, and supports the growing culture of esports on campus.

Eligibility & Access

Any ���ϲ����� student may access the Esports Room during posted open-rec hours. The space is designed to support all levels of gaming interest—from casual players to competitive team members—and is open to all students regardless of experience level or Esports Club affiliation.

The Esports Club is open to all students; however, room access may be limited at times to accommodate officially scheduled club activities such as team practices, tournaments, special events, and match broadcasts. When these events overlap with standard open-rec hours, access for general users may be restricted.
Under typical weekly operations, the Esports Room is open 12:00 p.m. – 5:00 p.m., seven days a week.

Hours may vary for reasons including, but not limited to: staffing availability, events hosted in the room, Esports Club tournaments or matches, university schedules or facility adjustments.

Students should check the weekly schedule posted near the room entrance, and the Campus Recreation website for the most up-to-date hours.

• To use the room during open-rec hours, students must:
• Present their Phoenix Card (student ID)
• Check in with the Esports Room Monitor upon arrival.
• Students must sign into gaming PCs using their university email and password.

Guest access is not permitted, except during university-approved Esports Club events where guests are explicitly allowed.

Reservations & Time Limits

Any inquiries about reserving the Esports Room should be directed to: clubsports@elon.edu

All reservation requests will be reviewed by Campus Recreation staff, and approval is dependent on multiple factors.

The Esports Room may be reserved only by: University-recognized student organizations,
University departments or offices, Faculty for academic classes or course-related activities.

Individual students or informal groups may not reserve the room.

Room reservations are approved based on: the open-rec schedule, the Esports Club practice and tournament schedule, staffing availability, and the nature of the activity being requested.

Events that conflict with open-rec hours or scheduled club activities may not be approved.
Students participating in open rec must vacate the Esports Room no later than the time the Room Monitor closes the facility or when scheduled Esports Club practices, tournaments, or events reservations begin.

Room Monitors will provide advance notice when time is ending, and students are expected to save work, log out, and exit promptly.Large or high-impact events may require additional coordination, staffing, or notice.

Expectations for Behavior
General Conduct
All students using the Esports Room are expected to contribute to a respectful, inclusive, and positive gaming environment. Behavior that disrupts others or creates a hostile atmosphere is not permitted.

The following behaviors are strictly prohibited:

• Cussing, yelling, or using insulting or aggressive language.
•  Harassment or belittling comments directed at any individual.
• Targeted comments or slurs related to race, religion, ethnicity, gender, sexual orientation, disability, or any other protected identity.
• Any behavior that causes a noticeable disturbance in the room.
• Misuse or mistreatment of equipment, including slamming peripherals, intentionally damaging equipment, or engaging in any purposeful destructive behavior.
  • Students are expected to treat all Esports Room equipment—including PCs, keyboards, mice, headsets, controllers, and furniture—with care.
  • Slamming, throwing, hitting, bending, or intentionally damaging equipment will result in immediate removal from the room.
  • Students may be held financially responsible for damages depending on the severity and circumstances.

If a student causes a disturbance (e.g., loud yelling, profanity, disruptive conduct), the Room Monitor will issue a verbal warning and direct them to stop.

If the behavior continues, the student will be asked to leave the room immediately.

The following behaviors result in immediate removal from the room, with no warning required:

•  Directly yelling at, threatening, or belittling another person.
• Using any language that targets a protected identity (race, religion, ethnicity, gender, sexual orientation, etc.).
• Intentional misuse or destruction of equipment.
• Any form of harassment or discriminatory behavior.

If a student is asked by a Room Monitor to leave the Esports Room for behavioral reasons:

• They cannot return to the room for the rest of the day.
• They will have one week to meet with the Assistant Director of Sport Programs if asked or their access to the room may be suspended until they have a meeting.
• At these meetings there will be a discussion of what happened, how the behavior should be corrected, and a plan will be put in place if they are to be suspended from the room.
• Depending on the nature of the incident, the matter may also be referred to the Office of Student Conduct, as all students are required to follow ���ϲ����� policies, standards, and codes of conduct while using the Esports Room.
• Serious or repeated violations may result in extended or permanent loss of access to the space.

Equipment Use

To protect all equipment in the Esports Room:

• No food or drinks may be placed on desks, stations, or anywhere near computers, consoles, or peripherals.
  • If a Room Monitor believes food or drink is posing a risk to equipment, they may ask the student to move or remove the item, and students are expected to comply immediately.
• Students must handle all room equipment, including keyboards, mice, controllers, headsets, microphones, and cables with care.
  • Do not pull-on cables or connectors.
  • Do not drop, slam, twist, or force peripherals.

• Students should report any malfunctioning equipment to the Room Monitor immediately.

Hardware, Software & Settings

• Students may not tamper with or alter hardware, internal settings, system files, cables, network configurations, or security settings on any device.
• Students may not install unauthorized software, modify equipment, or attempt to bypass administrative controls.
• Personal devices may not be plugged into PCs without Monitor approval.
• All PCs have a selection of games pre-downloaded. If a student wishes to download an additional game:
  • They must request approval from the Room Monitor.
  • Students must refer to Section 5 (Game Content & Appropriate Use) to ensure the game is permitted.
  • Unauthorized downloads or attempts to install software may result in immediate suspension.

To maintain performance and security; the Esports Room PCs undergo regular system resets and drive wipes.

When this occurs, all installed games and personal settings are removed.

Students may need to re-download approved games if they are not part of the standard preloaded library.

Room Monitors can assist with reinstalling approved titles as needed.

Students should not expect personal software, saved configurations, or custom settings to persist between sessions.

Students may bring their own keyboards, mice, controllers, or headsets for personal use.

Some equipment in the room is owned by the Esports Club. Usage of club-owned keyboards, mice, headsets, or other peripherals is determined solely by club officers.
Room Monitors will follow club guidelines for access and use.

Game Content & Appropriate Use

• Only games rated E (Everyone), E10+ (Everyone 10+), or T (Teen) may be downloaded or played on Esports Room PCs.
  • Games rated “Mature (M)” are not allowed in the Esports Room unless preapproved.
  • Students can speak to a room monitor about how to request a game to be approved.
    Before a game is downloaded:
• The Room Monitor must verify the game’s ESRB rating.
  • If the rating/ content cannot be confirmed or is unclear, the download will not be permitted.
  • Any attempts to bypass this approval process may result in disciplinary action.
• Games played through a web browser are permitted only if they are appropriate for all audiences.
  • Browser games containing mature content, violence, gambling elements, or any content equivalent to an M rating are strictly prohibited.
  • Room Monitors may review browser games if needed and may direct students to stop playing a game at any time.
• Students may not:
  • Attempt to hide or misrepresent the rating of a game, play versions or mods of games that introduce mature content, access external sites intended to download or stream M-rated content.
• Violation of this policy may result in immediate removal from the room and potential suspension.

Safety & Security

Students are responsible for the security of their own personal items while using the Esports Room.

Campus Recreation and the Esports Room staff are not responsible for lost, stolen, or damaged personal belongings.

Students should keep valuables with them at all times and avoid leaving items unattended.

Items left behind will be handled as follows:

Items such as clothing, water bottles, notebooks, etc. will be placed in the Esports Room Lost & Found.

The room’s Lost & Found will be cleared at the end of each Fall and Spring semester, and remaining items will be discarded or donated.

Electronics, wallets, IDs, or other high-value items found in the room will be taken to the Moseley Center.

All students must help maintain a secure and trustworthy environment.

Do not touch or move another student’s personal items or equipment without permission.

Report any suspicious behavior or concerns immediately to the Room Monitor or Campus Recreation staff.

Students found stealing or attempting to steal university or personal property may face immediate removal, suspension from the room, and referral to the Office of Student Conduct.

The Esports Room encourages healthy gaming habits and personal wellness.

Students should:
Take regular breaks to prevent fatigue and eye strain.
Hydrate frequently, water bottles are allowed if kept away from equipment.
Stretch hands, wrists, and shoulders periodically to reduce discomfort.
Notify a Room Monitor if feeling unwell or if another student appears to need assistance.