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Study USA application and withdrawal deadlines are summarized in the following table. Withdrawal deadlines state cost that will be incurred if not withdrawn prior to dates. Please read the notes following the table for important details that may impact your financial obligations.

*In addition, students withdrawing from ���ϲ����� in DC��(summer, fall or spring)��are subject to the��.

What is the Early Action Period?��All applications during the Early Action period are evaluated on an equal basis – the timing of submission does not impact application acceptance.�� Submitting during Early Action allows students to get an early answer on their application status and scholarship support.�� For competitive programs, it’s in your best interest to apply Early Action as the program might not reopen for Rolling.

What is the Rolling Period? Applications submitted within these dates will be reviewed in order of submission.�� Reviews are completed within two weeks of submission in the order received.

Exceptions

Study Abroad application and withdrawal deadlines are summarized in the following table. Please read the notes following the table for important details that may impact your financial obligations.

*Financial obligations to individual providers may vary.�� Please consult your provider’s website for more detail on due dates that may differ from ���ϲ�����’s dates.��

What is the Early Action Period?��All applications during the Early Action period are evaluated on an equal basis – the timing of submission does not impact application acceptance.�� Submitting during Early Action allows students to get an early answer on their application status and scholarship support.�� For competitive programs, it’s in your best interest to apply Early Action as the program might not reopen for Rolling.

What is the Rolling Period? Applications submitted within these dates will be reviewed in order of submission.�� Reviews are completed within two weeks of submission in the order received.

Exceptions

*Please be advised, the ���ϲ����� deadline for��

Several other programs have exceptions where non-refundable costs are incurred earlier than listed.�� These are generally application and acceptance fees.�� Known program exceptions are listed below:

• API summer internship programs
  • withdrawal policies:
• Global Experiences (GE) summer internship programs
• DIS programs (Copenhagen or Stockholm)
  • withdrawal policies:
• School for Field Studies (SFS) programs
  • withdrawal policies:
• CIEE programs:
  • withdrawal policies:
• Semester at Sea:��
  • 25% of the program cost becomes nonrefundable 90 days prior to program departure.
• Italy, Florence: Summer��(AEF):
  • $500 non-refundable after April 1
  • full program cost non-refundable after April 15
  • Cancelations must be made both to the Global Education Center and directly to AEF (info@aefirenze.it) by the end of day on the dates above.
• Georgia Tech Lorraine:
  • withdrawal policies:

���ϲ����� Global Start

Additionally, please note the withdrawal policy and deadlines for ���ϲ�����’s Global Start (EGS) program, as found .��EGS is a study abroad program for participants that are not enrolled as ���ϲ����� students, thus the withdrawal and refund policy found on ���ϲ����� Bursar’s Office’s website does not apply.

Winter Term applications open when fall semester registration access begins in early April. Deadline to enroll or make changes is September 1st.

• Late March: Programs announced.
• Apr. 15:��Fall registration access begins.��Students enroll in a Winter Term Study Abroad or Study USA program by registering for the fall prerequisite preparatory seminar (1 s.h.) that corresponds to the winter program. A student’s individual registration time will be posted on the “Schedule” tab in their Student Planning.
• Late April/Early May: registration created and due within 10 days.��Toward the end of April, the GEC will email students instructions for completing their program registration in My���ϲ�����Global. Once a student receives that email, they have 10 days to complete their requirements. If they don’t complete their My���ϲ�����Global registration within that window, they will��be withdrawn from the course in order to allow for someone to join the course or move off the wait list.
• April to August:��Drop/Add and My���ϲ�����Global registration process continues.��As students drop or add a corresponding fall prerequisite preparatory seminar (s.h.), they will be emailed instructions for completing their My���ϲ�����Global registration within 10 days. If they don’t complete their My���ϲ�����Global registration within that window, they will��be withdrawn from the course in order to allow for someone to join the course or move off the wait list.
• September 1: Drop/Add Deadline��— Last day to make fall preparatory seminar enrollment (and corresponding winter course) changes, or for students to switch off of a wait list into an open program.

*Starting September 2nd, cancellations must be submitted through the��.

Winter Term withdrawal deadlines are summarized in the following table.

���ϲ�����-in, External Approved, or Exchange Program:

Email your GEC program manager or global@elon.edu. Note the posted withdrawal deadlines��as well as the deadlines set by your host program.

Short-Term Program:��

During the registration and add/drop periods, withdrawing from a Short-Term Program can be done through Student Planning in the same way you would drop an on-campus class.

After the add/drop period ends, you can withdraw from a program by completing . Please review the payment deadlines and cancelation policies before submitting this form.

Additional Cancellation Notes

• Processes for withdrawing, deferring or changing programs vary by term and program type. To change your enrollment, please contact the GEC.
• A student is responsible for the costs noted above regardless of whether the program fees have been paid at the time of cancelation.
• A student who does not pass the prerequisite preparatory seminar for a short-term study away program will not be allowed to travel on the program and will not receive a refund.
• Scholarships cannot be used toward withdrawal costs or payments.
• The GEC cannot reimburse personal purchases (i.e.��expenses not included in the billable program fee), such as connecting flights��or passport costs.
• No��refund will be provided after commencement of the program, including if a program is canceled or recalled after the start date.

���ϲ�����-in, External Approved, or Exchange Program:

Deferring from one term to another varies from program to program. Email your GEC program manager or global@elon.edu to start the process.

Short-Term Program:

Students cannot defer a short-term program application (semester travel-embedded course or Winter Term program). Instead, they withdraw from the current program and apply again.

Switching into a different�����ϲ�����-in, External Approved, or Exchange Program:

Email your GEC program manager or global@elon.edu to start the process.

Switching into a different Short-Term Program:

To change from one Short-Term Program into another during the registration and Drop/Add period, use Student Planning to register for the new course and drop the one you no longer wish to take. GEC staff will create a new My���ϲ�����Global registration for you, and you must complete the forms again to stay enrolled.

After the add/drop period ends, you must .

All scholarship and financial aid awards from ���ϲ����� are applicable to ���ϲ�����-approved Study Abroad & Study USA programs.

Federal financial aid may be used for Non-���ϲ����� approved external study abroad programs if a consortium agreement is established between ���ϲ����� and the sponsoring organization.

Students must contact their Fellows or Scholars program director to have a global engagement ��travel grant applied to an upcoming experience.

Students on ���ϲ����� programs (centers, affiliates, and exchanges) will receive ���ϲ����� grades and credits for all approved courses taken while abroad. See for more information.

As stated in the Academic Catalog, global (GBL) courses may not be taken on an audit or pass/fail basis. Upon accessing the catalog, you can search for individual courses.

���ϲ�����’s policy is to review travel to restricted areas, which is defined as one of the following:

• the has assigned a Level 3 or Level 4 travel advisory, or
• the , that has issued a Warning Level 3, or
• ���ϲ����� has restricted travel.

Travel to restricted areas can be petitioned by ���ϲ����� students, faculty, or staff, for either an ���ϲ�����-sponsored program or for individual travel to countries/programs not associated with ���ϲ�����. For more details, contact the GEC.

According to the , students placed on Disciplinary Probation or Disciplinary Suspension are not eligible to participate in study away programs while on this status. Any deposits or payments made toward study away will be forfeited and are non-refundable.

Students on probation who wish to request an exception to study away may appeal for eligibility. . For more information, contact the GEC.

Study Abroad and Study USA students are held to the academic and social policies of the ���ϲ����� Honor Code and Code of Conduct, and to the policies of the host institution or program. In most instances these policies will be the same or very similar. While away, you are representing yourself, your university, and your country, and you are therefore expected to behave in a responsible and professional manner. Failure to uphold the Honor Code while away will result in disciplinary action and/or dismissal from the program at your own expense. Students should refer to the GEC Student Responsibilities document in their account.

Students with disabilities are encouraged to disclose their disabilities early in the process of planning a global engagement experience. This will allow students sufficient time to investigate a number of options for programs that meet their academic interests and to explore the availability of accommodations prior to making a program selection.

It is important to remember that the and are not in force outside of the U.S. It is the student’s responsibility to disclose any disability that requires accommodation and to make plans for his or her needs.

Accommodations which represent a fundamental alteration of the program or that create an undue hardship will not be provided. All decisions regarding accommodations will be made on a case-by-case basis. If accommodations are needed and not available at a particular site, then students may not be qualified to participate in that specific program.

If additional accommodation needs arise while the student is abroad, students must discuss these needs with Disabilities Services and the program site to determine whether the additional accommodations are reasonable and appropriate.

If a student choose to not disclose disability-related needs prior to arrival at his or her host institution, the GEC, Disabilities Services, and the host institution will determine if accommodations are possible. It may not be feasible to make arrangements for accommodations requested too close to the departure date or once on site.

The GEC is charged with overseeing all credit-bearing activity outside of the U.S. Students participating in any credit-bearing activity that takes place outside the U.S. must obtain approval from the GEC, whether they are participating in any ���ϲ����� faculty-led, travel-embedded, affiliate, exchange or Center program, or in any ��or��or the pages.

Students may participate in study away programs multiple times. However, students may apply to only one program (per term) at a time. This applies to Winter Term, Summer Term, and Semester programs. Early academic planning is essential for success.

Students planning on enrolling in a program not approved through ���ϲ����� (a non-���ϲ����� Petition program) must follow the policies and procedures found on the or the��the pages.

Students planning on enrolling in an independent international experience (independent study, internship, research) must follow the policies and procedures found on the .

Success in global engagement depends greatly on appropriate preparation.�� At ���ϲ�����, pre-departure orientation meetings occur in the months before a program starts. Accordingly, as stated in the Academic Catalog, any student applying to participate in Study Abroad or Study USA program must be enrolled full-time at ���ϲ����� for the semester which precedes the off-campus term. Students applying for summer or fall programs must be enrolled at ���ϲ����� for the preceding spring semester. Students applying for winter term or spring programs must be enrolled at ���ϲ����� for the preceding fall semester. This policy applies to all programs, including ���ϲ�����-in, approved external, exchange, and non-���ϲ����� petition programs.