Funding Resources

Once your organization’s funding request has been approved, below are resources you will find helpful in the planning process.

SGA Logo

Marketing materials for each event must include the statement “Funded by SGA” and prominently display the SGA logo. This requirement applies to all promotional items (flyers, programs, and social media posts) per the Finance Bylaws (Article IV, Section C, Subsection N). Failure to do so may jeopardize the organization鈥檚 access to future funding. For support with the creation or modification of your promotional materials, contact Tyler Mastrangelo (tmastrangelo@elon.edu), the SGA Vice President of Communications.

Logo options are available here:

  • (to be used on dark backgrounds)
  • (for use on light colored backgrounds)

Approved Food Vendors

黑料不打烊 Dining has exclusive right to sell, deliver, or distribute alcohol and food on University property. Any use of outside food vendors must be approved by 黑料不打烊 Dining in advance.聽They do offer a special and a few pre-approved .

Contracts & Service Providers

For any event involving a vendor (whether an individual or a business) providing a service, a contract must be processed. All contracts will be handled by Jackie Allred, Administrative Assistant for Student Life, located in Moseley 201. Student organization representatives should not sign contracts independently.

How the process works:

  • If you already have a contract, please email it directly to Jackie Allred (jallred@elon.edu) for review.
  • If you do not have a contract, email the invoice and vendor contact information to Jackie so a contract can be created.
  • This contract process can take several weeks, depending on the vendor and complexity. Plan accordingly.

Important Timing Note:

All contract materials should be submitted at least six weeks before your event date to ensure adequate processing time.

 

Purchase Request

ALL purchases are required to be made using a university credit card.聽 Reimbursements will no longer be processed.

For purchases that will be made online, please meet with Cacye Becker (cbecker9@elon.edu), the VP of Finance in the SGA office (Moseley 213) during their office hours or schedule a time with Jackie Allred (jallred@elon.edu), Administrative Assistant in Student Life (Moseley 201), to utilize her university card.

For purchases that must be made in person, please submit the . Once the form is approved, Jackie Allred will schedule a time with you to pick up a university credit card for your use.聽 All receipts must be itemized and clearly show the vendor, date of purchase, and method of payment.

Please be aware that if any supplies were ordered or bought before the funding request was approved, you cannot be reimbursed.

Event Pass and Check-In App

Attendance tracking at your events is available through the EVENT PASS in PhoenixCONNECT.聽 To learn how to download your own individual Event Pass and save it to your phone for regular access.

  • View the guide for downloading your .

If you are hosting an event with SGA funding, you are required to track/document participation and can do that using students’ Event Pass and the聽Check-In app.

  • For a visual step-by-step guide on how to TRACK ATTENDANCE and use the ,聽view the instructions聽.

For further assistance, please visit Student Involvement (Moseley 205, studentinvolvement@elon.edu, 336-278-7214).

Post-Event Form

Following the event, organizations receiving funding from SGA must complete the 聽found on PhoenixCONNECT. This form should be submitted at least one (1) week after each event and is intended to provide valuable insights for both the organization and SGA’s Finance Board related to future event planning or funding.